The Town of Pittsville’s Planning/Zoning Commission meeting was called to order by Chair Jen Keener at 6:00 pm. In attendance were members Kevin Bailey, Heather Frazier, Cheryl Tyndall and Dwayne Mattox. Also in attendance was Joe Mangini, Town Manager/Zoning Administrator and Town Attorney, Erica Witz.

MINUTES
Minutes of the October 5,2023 meeting were reviewed. Motion was made by P/Z member Frazier, seconded by P/C Vice Chair Bailey. Motion & minutes were approved.

TOWN MANAGER’S COMMENTS
The Town Manager presented and gave all the members a copy of his Town Manager monthly report (unfortunately it was the past month’s) so he briefed the members on the following:

• Interview with WWTP Class 5 Operator to be on Friday, November 3
• FY23 Street project is completed and looks great
• WTP Upgrade/Phase IV is progressing. However, costs will certainly be more than grant awarded so additional financing will be needed
• Comprehensive upgrade of both present WWTP and pumping stations is being planned and in the works
• Initial work on a test well & storm water management study is underway
• Park grant of $287,500 for new playground structure will be reviewed and hopefully approved by the MD Board of Public Weeks on November 8

OLD BUSINESS
The Town Manager reported that the DALE WITHERS subdivision has been reviewed by the County and now in the hands of the Town Engineer for further town review. Dale still would like the 6 additional EDU’s forfeited by the former West Street subdivision project.

NEW BUSINESS
Tim Ramey presented his sketch plan regarding 7 new additional lots as an addition to the present Sandyfield Subdivision. Mr. Ramey said that back in the period of 2007-2009, the Town took back sewer allocations from the original project and he would like to have them back. The Town Manager explained the process Mr. Ramey needed to undertake to obtain approval for the new EDU’s. Mr. Ramey also stated his intention to construct a sewer pumping station at the site to accommodate the flow of sewer to the town’s sewer system. He also stated he would like to complete the rest of the subdivision once the Town’s new WWTP was online.

The Town Attorney preceded to discuss and review with the Commission members the status of the proposed Cannabis legislation informing all that the moratorium resolution needed to be extended by the Town Commissioners at their next meeting on November 20, 2023 in order to permit adequate time for the P/Z Commission to develop the Cannabis amending zoning text ordinance.

There was discussion amongst the members regarding the path forward.

COMMISSION MEMBERS/PUBLIC COMMENTS
Due to the upcoming holiday season, the next P/Z meeting will be scheduled for Thursday, January 4, 2024 unless any new business needs to be addressed before then.

Respectfully Submitted,

JOSEPH A MANGINI, Jr.
Town Manager/Zoning Administrator

Planning & Zoning Commission Meeting
AGENDA [December 7, 2023 at 6:00pm, Town Hall]

1. Call to Order
2. Approval of the Minutes/2 Nov 23
3. Town Manager’s Comments
4. Old Business
   1. Dale Withers Subdivision Update
   2. Addition To Sandyfield Subdivision
   3. Cannabis Discussion (if needed)
5. New Business
   1. Request from Pittsville Storage to Add Storage Pods to Existing Use
6. Commission Members/Public Comments
7. Adjournment

NEXT SCHEDULED MEETING: TBD

• On the agenda tonight is RESOLUTION * 2023-06 which will extend the Cannabis legislation moratorium for another 6 months to enable the Planning/Zoning Commission to complete its work on the amending zoning ordinance.
• Since July 1, the Town has issued 20 building permits with $4,866.06 in building fees collected.
• Bulk Trash pick-up day was a success with little issues to deal with AND due to the THANKSGIVING DAY HOLIDAY regular trash pick-up for PITTSVILLE will be on the SATURDAY after Thanksgiving!
• The PEDC will not be meeting again until January 2024. I will let the Vice Chair report on its latest activities.
• The Planning/Zoning Commission met on November 2, 2023, and approved the sketch plan of 7 new lots for the “addition to the Sandyfield Subdivision”. Applicant has filed all required applications and paid required fees to continue to the preliminary stage process. Next P/Z Commission meeting will be December 7, 2023.
• The Board of Zoning Appeals approved Mitchell’s Auto for their removal of the present structure and the proposal to build a new one in its place.
• MDE WTP water loan of $29,158.02 has been paid off leaving us with only one loan left to retire.
• The State Board of Public Works has approved our Community Parks/Playground grant application for PHASE III of the Pittsville Park’s capital improvement program. I want to thank Erika, Dale, And Brian Lewis for all the assistance they provided in this very worthwhile endeavor. I anticipate the new equipment to be installed this coming spring 2024!
• The Town’s “Secret Squirrel Society” will be hosting a CHRISTMAS “HOT DOGS with Santa” event on Saturday December 9, 2023, at the Town Hall for our children who want to meet SANTA and share their requests with him. With the year coming to a close, I want to request the Town Commissioners to revisit establishing a small “parks/recreation committee” to help assist the town staff in developing community activities & special events for the town and its people. Next month, I plan to present several community event topics that have been discussed among them the Town’s signature “Strawberry Festival”.
• I will be submitting the TMCR request for reimbursement of $14,496.12 for my past services rendered for the months of July, August, September.
• Also, apparently, we never got reimbursed from DNR for the remaining $3,619.69 for PHASE II of the Pittsville Park capital improvement program. This was submitted in February and not sure WHY we have not received already, but have contacted DNR to see what happened.
• LYLA from SOS has requested that I remind the Town Commissioners of a new water program SOS is endorsing. Earlier I had given you copies, but have printed out additional ones for you to review.
• I plan to begin activating the “Pittsville Façade Improvement Program” the beginning of the new year. We have until July 2025 to complete. The grant award is for $25,000 to be awarded to approved applicants for façade improvements. We will discuss this more in detail in January 2024.
• Next Town meeting is “REORGANIZATION NIGHT for the Town Commissioners” and per the Town Charter will begin at 7:30 pm on December 18, 2023.
• Ad for a TOWN CLERK has been prepared and will be advertised for two weeks in the paper, town web page & face book.
• Total project costs not including engineering services for the FY 23 “Street Improvement Program” is $228,676.30 which included additional street work that was needed. Rob & Dale can explain the additions. This will leave the balance in the Town’s Highway User Fund at $105,449.70 excluding engineering expenses. This FY 24 the Town is receiving $135,206.35 part of which already received and in FY25 the estimated amount to be allocated is $153,684.50.
• I have also prepared a revised WWTP Sewer Allocation Policy sheet that includes the reduction in the residential EDUs of the 7 for the Sandyfield project. You have before you tonight a request for 6 (8) additional EDU’s from Dale Withers for his project on Railroad Avenue/Main Street. We will discuss this when we come to that item on the agenda.
• During their work installing fiber optic along the state roadways, TALKIE COMMUNICATIONS has already compelled us to fix three breaks in our utility lines (their fault). Public Works has repaired, and we will bill them for services rendered. Dale can explain more in detail.
• CHRISTMAS HOLIDAY SCHEDULE will be that the Town Offices will be closed December 22 & December 25, 2023 & for NEW YEARS HOLIDAY SCHEDULE Town Offices will be closed December 29, 2023 & January 1, 2024!

HAPPY THANKSGIVING!

The following items were on the agenda for the above meeting:

• Treasurer’s Report
  • General Operating Balance: $35,362.67
  • Utility Operating Balance: $35,900.93
  • MLGIP Fund: $2,499,519.29
• Other Items
  • Resolution #2023-06 to extend Cannabis Moratorium an additional six (6) months adopted
  • Town Commissioners approved additional 8 residential EDU sewer allocations for Solomons Villages subdivision
  • Trash Collection will be SATURDAY November 25,2023 due to the Thanksgiving Day holiday
  • “Hotdogs with Santa”/CHRISTMAS EVENT at the Town Hall on December 9, 2023 starting at 12:00 pm
  • TOWN OFFICE will be closed for the following holidays:
    • THANKSGIVING DAY: Thursday November 23
    • EMPLOYEE APPRECIATION DAY: Friday after Thanksgiving, November 24
  • Town Commissioner Sean McHugh took oath of office for 4-year term

Should anyone have questions, desire additional information, or want clarification on the above, you are encouraged to contact the Town Manager at 410-835-8872.

TOWN OF PITTSVILLE
Department of Town Administration/Finance

The Town of Pittsville is accepting applications from qualified individuals to serve as the TOWN CLERK.

Duties will include but not limited to the following: responsible for all clerical duties of the town, maintaining town records, issuing permits and licenses, providing information on town services and events to the public, serving as Secretary to the Town Commissioners, Planning/Zoning Commission, and Board of Zoning Appeals. Duties will also include serving as the Administration Assistant to the Town Manager and Town Treasurer.

A full comprehensive employee benefit program is provided with starting salary based upon qualifications.

SKILLS/KNOWLEDGE/PROFICIENCES
• Good interpersonal skills
• Good organizational skills
• Good research skills
• Good writing skills
• Computer literacy
• Commitment to public service

Applications can be obtained at the Pittsville Town Hall during normal business hours between 8:00 am to 4:00 pm. Applications will be received until COB December 15, 2023. The Town of Pittsville is an Equal Opportunity Employer.

SEAN MCHUGH
President, Town Commissioners

Town offices will close at 12:00pm on Wednesday, November 22, 2023 and will re-open at 8:00am on Monday, November 27, 2023.

Due to the holiday, regular weekly trash collection will take place on Saturday, November 25, 2023.

HAPPY THANKSGIVING TO ALL!

Click to view Agenda/Packet

Great news! On November 8, 2023, the Maryland Board of Public Works approved the Town of Pittsville’s application for $287,500 in GRANT FUNDS from the Department of Natural Resources/DNR’s “Community Parks/Playground” program to continue our PITTSVILLE PARK capital improvement program/Phase III. These funds will be used to install new playground equipment consistent with the National Playground Safety Standards and the Americans with Disabilities Act (ADA).

It is anticipated that this very worthwhile project will begin in the spring 2024! A picture of the proposed equipment to be installed is shown below!

The TOWN OF PITTSVILLE held its 2023 municipal election on November 7, 2023, to elect two (2) members of the Town Commission. There were two (2) candidates competing for the two (2) seats.

There were twenty-eight (28) ballots cast and the following are the results:

SEAN MCHUGH : 17

BETHANY MILLER : 23

JARED SCHABLEIN (write-in): 2

IVORY SMITH (write-in) : 2

SEAN BOWDEN (write-in) : 1

BRUCE COFFIN (write-in) : 1

CONGRATULATIONS to all the candidates for their participation and willingness to serve the PITTSVILLE community.

Commissioner McHugh and Commissioner Miller will take their oath of office at the next Town Commission meeting to be held on November 20, 2023, commencing at 7:00 pm

The Town of Pittsville would also like to thank those of our citizens who exercised their “AMERICAN” right to vote and the members of the Town’s Board of Elections, James Jones, Laura Basile, & Tammy Dorman as well as Ana Ketterman, Interim Town Clerk and the Town’s Department of Public Works, Dale Monroe, and Terry Forsythe for their service and diligent work during the election process.

And a “special” thank you to the PITTSVILLE VOLUNTEER FIRE COMPANY for permitting the Town to use its facility as the election polling venue!

TOWN OF PITTSVILLE BOARD OF ELECTIONS

PITTSVILLE JAMMERS – A SUCCESS!
The Town would like to extend its sincere thanks and appreciation to ALL who made the “first” year for the PITTSVILLE JAMMERS Soccer League such a huge success. Over 60 young citizens enjoyed the weeks of learning and playing soccer. Thanks so much to all our sponsors and to those who worked so hard to make it happen (Joe White, Erika Moore-Lecates, Dale Monroe & others who cared!) @Pittsville Jammers Youth Rec Sports Organization

PITTSVILLE TOWN PARK PLAYGROUND – PHASE III
The next phase of the Town’s Park/Playground Capital Improvement Project – Phase III is scheduled for consideration by the Maryland Board of Public Works on Wednesday, November 8, 2023. This is for a grant of $287,500 to erect a new piece of equipment in the park. Stay tuned for further developing news!!!